Has a tenant recently asked you for a landlord reference letter? Or perhaps the tenant’s new  place of residence has called, asking for a quick reference on the tenant?

Here are 5 important things you need to know when providing a reference, followed by a sample reference letter you can use to write for your tenant.

  1. Be Honest – tell the truth, even if it hurts. Especially if it hurts. Do not say anything just to get rid of a troublesome tenant.
  2. Just the facts – don’t mention how the tenant is as a person. Keep to the facts about payment and care of the property.
  3. Be Mindful of Fair Housing: Don’t mention anything about the tenant’s race, background etc. You must be mindful of fair housing laws at all times, especially in a reference letter.
  4. Describe the unit, too: Many landlords will leave out important factors about the condition of the unit, mentioning only rent paid on time.
  5. Use a formal template: You will save yourself countless hours of time and potential litigation, by using a standardized template for all of your tenants. That way, you can prove that you treat all tenants equally.

Free Landlord Reference Letter Template:

[Date]

 

To Who  It May Concern:

This tenant reference letter is provided on behalf of [tenant name]. They were tenants at [rental address] from [First Day of Lease] to [Last Day of Lease].

Payments

  1. The last monthly rent payment was ____.
  2. The rent was paid on time.
  3. There were ___ late payments during the duration of the lease.

Condition of Property

The tenants kept the property in good condition. The following damages were noted upon their exit from the unit:

Security Deposit

The security deposit of $___ was fully/partially refunded within the legally required time frame. If only part of the security deposit was refunded, it was because of:

Evictions

No eviction notices were served on the tenants.

If you have any questions, please feel free to contact me. My information is below.

Regards,

[Your Name] [Company Name, if Applicable] [Street Address] [City, ST, Zip] [Phone] [Email]

 

 

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